Download the HSE Objectives Achievement Planning Register👈

HSE Objectives are the set of goals, which are decided by the organization to achieve using the resources available and ensure compliance with the regulations, as well as improve the performance. These goals and objectives should be planned, and SMART of the nature.

Now, what is the SMART goal?

Smart goals are SPECIFIC, MEASURABLE, ACHIEVABLE, REASONABLE, AND TIME BOUND.

S = Specific

M = Measurable

A = Achievable

R = Reasonable

T = Timebound

If any of the above-mention elements in a goal is missing, the goal achievement becomes cumbersome. The organization must ensure its objectives/ goals are smart and can be achieved with the resources.

Now the thing to remember is an organization must ensure the planning of these objectives/ goals.

1. The objective should be decided
2. The identification of the person who will achieve this objective
3. What is the time period allocated to achieve this objective
4. What resources are available to achieve this objective
5. Once the objective has been achieved, how the outcome/result will be evaluated?

Download the Critical Controls Management Register (C2MR) Form👈

Critical Control Management (C2M) is an integral part of the management system focusing on the mishaps or events and what relevant controls are in place. Furthermore, what will be the consequences if the event goes wrong what will be the high consequences, and what crucial control measures are in place and implemented.

The critical control measures performance is measured and recorded and the performance period is recorded as well to ensure the implemented critical controls have provided sufficient performance in a specific work period otherwise improvement is made.

Against each event and relevant critical control, a person with defined responsibilities is also identified and recorded so that in case of investigation post-incident, the correct person is identified and involved in the process.

The above-mentioned controls are relayed to the involved people and their signatures are taken on the same sheet to ensure they have received the information, reviewed, accepted, and signed.

Download the Safety Observation & Suggestion Form👈

Safety observation & suggestion form is used to report all kinds of observations made in a planned and unplanned (suddenly observed) to the management with the suggestion to make the wrong thing correct.

Article 16 of the Convention C155 & Article 10 of the Recommendation R164 which is actually a supplement to Convention C155, requires an employer to correct the wrong things at the workplace to ensure it is safe for all kinds of work activities. It is the legal obligation of the employer to ensure the workplace is safe and in good form and ready to use before handing it over to the workforce.

Article 19 of Convention C155 also places few obligations on the workers to ensure that they take good care of themselves and others who might be affected due to their work activities. Hence it is mandatory that they observe if something is occurring in a wrong manner and report it for immediate rectification.

Follow the link mentioned above, and download it in the editable form to use and implement on the worksite.

Heat Illness & Prevention

As the summer season is approaching, the changes in the working performance of the individuals will be observed, hence it is mandatory that the upcoming risk is identified in advance and relevant preventive measures are adapted to avoid any mishap.

First of all an individual needs to understand what is Heat Illness and what are the corresponding symptoms so that relevant correct actions are adapted and implemented. Well, Heat Illness is defined as,

If the heat illness is not treated on time, the consequences can be minor to the severe, hence it is the mandatory requirement of the ILO Convention 155 that an employer is legally bound to provide;

1. A safe workplace for the employees;
2. The safe working environment for the employees;

What is Heat Illness?

Heat Illness is the collection of the results when someone is exposed to the heat. Workers can be exposed to heat-related events both indoors and outdoors and depending on multiple factors, including outside temperature.

When workers are involved in the work activities outdoor, where they are executing work like loading, unloading, and construction, they are exposed to the sunlight. If they are working indoor, they can be exposed to heat or hot temperatures when working in a confined space, or near the heat-generating equipment.

In the light of the above-mentioned statement, it is mandatory that the employer adapt PREVENTIVE MEASURES and avoid any incident due to heat illness at the workplace. The employer and employee should be able to recognize the early signs of the trouble and stop it from worsening.

Heat Stress & Heat Stroke

Heat Stress occurs when the body can't get rid of excessive heat.

When the body can't control the rising temperature the body core temperature rises and the body cooling mechanism fails and leading to heat stroke.

Download the Method Statement for Ceramic Tiles Installation & Fixing Procedure👈

A method statement is a formal document written by competent and experienced people dictating how a work activity will be performed so that the exposure to the identified hazards is controlled and mitigated to a minimum level.

Use the link mentioned above and download the document in editable form, modify it as per need and implement it.

Download the Weekly Site Safety Assessment Audit Checklist👈

Site safety is a mandatory element of safety management. Since there are multiple activities going on at a worksite, hence the hazards of various nature and severity are also existing so by law it is mandatory that the site is controlled and safety controls are implemented.

To check the compliance level and the effectiveness of the safety controls, it is mandatory that the site is inspected as well as the audit is carried out at regular intervals, to find the non-compliance so that appropriate rectification controls are adapted and loopholes are treated.

Download the Weekly Site Safety Assessment Audit Checklist from the above-mentioned link and modify it as per the need of the organization and the individual.

Risk Management Strategies

The identification of hazards, measurement, and economic control of the risks which threaten the assets or earnings of a company or enterprise.

Risk Control is the basic objective of this process, hence it can be divided into 2 broad categories as listed below;

1. Loss Control
2. Risk Financing

These above-mentioned categories listed above can be further divided into further sub-categories so that the reader understands the difference between all of them. These 4 Risk-Control strategies are also known as 4Ts.

• Loss Control

1. Risk Avoidance
2. Risk Reduction

• Risk Financing

1. Risk Retention
2. Risk Transfer

An organization adopting the Risk Management Process for risk control can use individual strategies or a combination of these depending on the nature of the risk.

Loss Control

• Risk Avoidance - Avoidance or Elimination

Risk Avoidance is avoiding hazardous work activity thoroughly so that workers are not exposed to the risk at all. For instance, avoid traveling by air to avoid a mid-air collision.

Sometimes, it is not possible to cease the hazardous work activity at all, hence it is mandatory that the Risk Elimination strategy is adopted which takes a wider meaning and implies the removal or risk without necessarily ceasing an activity giving rise to the risk.

Both above-mentioned strategies are the best solution to the problem, still, in some cases, an individual has to estimate the likelihood of a fatality or injury, and based on the judgment, the correct strategy can be adapted to control the exposure to the risk.

Another important factor to remember is that the introduction of control through elimination strategy can inadvertently give birth to other risk factors. For example, to control the manual handling-related risks, robots can be introduced which can cause other harm.

• Risk Reduction - Risk Treatment

It is a common phenomenon that at the workplace all kinds of activities are not avoidable, due to which the organization is compelled to introduce some robust controls to mitigate the risk level to an acceptable level. Hence, the Risk Reduction strategy is adapted to control the risk level by introducing control measures, which is a more economically viable solution.

Risk Reduction is where risk is not avoided or eliminated entirely, but attempts are made to reduce the frequency and severity of a potential loss by introducing the hierarchy of controls starting from substitution to engineering and usage of Personal Protective Equipment (PPEs).

The risk reduction strategy is concerned with the Severity (Consequences) and the Likelihood (Occurance Chances) of potential losses.

Risk Financing

• Risk Retention - Risk Tolerate

Risk Retention or Risk Tolerating is using organizational resources to fund the losses suffered during the operation. In fact, it is a planned acceptance of the losses by deductible, deliberately non-insurances, and loss-sensitive plans, where not all but a portion of the loss is retained.

An organization dedicates a portion of the funds within the organization, but the most important thing is to determine where from the funds will come.

Sources of the funds:

1. Loss payment from the current operating fund - the payment should be a maximum of 5% of the whole operating fund, and the losses should be predictable and identified to prevent irrelevant usage of funds.
2. Depreciation Usage - Usage of depreciation is also common when a large item of expenditure capital is written off for a long period of time. At the time of need that is used to deal with loss.
3. Divert funds from the planned capital investment - The company then uses funds set aside to buy an important capital item because there is a loss that has to be paid for.

Risk Retention Advantages

1. The organization never pays the full premium of the insurance cost, hence it is cheap than the insurance process.
2. No detailed accounting is required.
3. The cost of the claim processing is reduced.
4. The funds can be allocated to the departments and sections.
5. Loss event is dealt with quickly instead of involving in long processes.

• Risk Transfer - Transfer

Risk transferring means transferring the risk from one party to another, for instance paying an insurance premium to the insurance company, or hiring a contractor with relevant experience to perform the job.

The loss is financed from the funds originating from outside the organization when paying insurance premiums. 

1. Insurance & Advantages

Insurance companies propose the premium to the organization willing to get insurance benefits. Now it is up to organizations how they can control the insurance premium, and there are two possible ways listed below;

1. Retain loses, and get little premium;
2. Accept voluntary excess on insurance premium and control losses;

 Advantages:

1. Losses will be dealt with smoothly, few forms will be filled and the claim procedure is well known;
2. The cash is available, and an insurer can get hold of the funds quickly, though they will be released after process not quickly;
3. The insurer can provide valuable information, and guidance, since he is regularly dealing with such risks, and can give you imperative advice.

2. Specialist Contractor Hiring

Sometimes, the insurance premium is too high as proposed by the insurance company, while the loss causes less than the proposed premium, hence the best method is to hire a specialist contractor to perform the job.

This is the most efficient way to avoid hazards, and the task is carried out by professional, experienced, and skilled people in compliance with the local regulations. The mandatory requirement here is the selection of a suitable and experienced contractor with a good safety and compliance record.

Important Note

A good risk manager will make his greatest savings in the area of insurance by;

1. Not insuring where the risk has been eliminated;
2. Monitoring the areas where risk has been reduced significantly;
3. Paying for the retained risks where it is cheaper than insuring;

Risk Management Benefits

The benefits of the Risk Management Process are evident to an organization in terms of Loss Prevention & Business Disruption, but there are some other benefits as well that can be used to support it at an organizational level. These specific benefits conducive to an organization are listed below;

1. Objectives achievement likelihood increases;
2. Encouraging Proactive Management;
3. Improvement in identifying Opportunities and Threats;
4. Regulator requirements compliance;
5. Improved governance;
6. Reliable basis for decision making and planning;
7. Improve risk control, loss prevention, and incident management;
8. Effective allocation and usage of the resources;
9. Improved operational effectiveness;
10. Health, Safety, and Environment (HSE) improve performance;

ISO 31000:2009 - Risk Management Principles and Guidelines

The following principles of effective risk management are set-out in ISO 31000:2009 standard;

1. Risk Management sets out values, and contributes to achieving the objectives and improving the performance of the organization;
2. Risk Management is an integral part of the organization's management system, not a stand-alone activity;
3. Risk Management is an imperative part of the Decision Making;
4. Risk Management addresses the uncertainty explicitly;
5. Risk Management is systematic and structured, and timely;
6. Risk Management is based on the best available information;
7. Risk Management is tailored;
8. Risk Management takes human and cultural factors into account;
9. Risk Management is transparent and inclusive;
10. Risk Management is dynamic, iterative, and responsive to change;
11. Risk Management facilitates continual improvement of the organization;

Angle Grinder usage in all kinds of occupations is observed on regular basis. It is used for various kinds of work activities execution. With the usage, it also poses various risks to the operator and those working nearby, hence it is mandatory;

1. The work equipment should be of the approved standard;
2. The work equipment should be well maintained;
3. The work equipment should be inspected before work execution;
4. The work equipment should be returned back for repairment if found defective;
5. The work equipment needs to be repaired on a preventive basis by a competent technician;
6. The operator should be trained and experienced;

Download the Roof Gutter Cleaning Risk Assessment👈

Risk Assessment is part of the management system of an organization, in which the hazardous elements associated with the task are identified, and the associated risk level is evaluated, so that hierarchy of controls is adapted to mitigate the risk level to a minimum tolerable level.

Root Gutter Cleaning Activity is hazardous due to the nature of the work since the worker is required to perform the task at height, even on the slopped roof. Furthermore, the roof gutter can consist of multiple hazardous substances and liquids accumulated over a period of time, hence the worker can be exposed to hazardous agents as well.

In addition to that, the worker can fall from height due to the collapse of the work platform, slip and fall from height, or contact with the overhead lines and as a result, the worker can fall from height suffering injuries.

In the light of the aforementioned factors, the risk assessment should be performed to identify the hazards, and adapt control measures to control the hazards and associated risk level. Use the link mentioned-above, and download the document in editable form.